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OFFICE/ACCOUNTING ASSISTANT

The job description below is for the position of Office/Accounting Assistant at BORIDE Engineered Abrasives. To apply for the position, please click here. Only qualified applicants will be considered. 

This versatile role requires excellent customer service skills and attention to detail while working with both external and internal customers and performing general office and accounting duties.

Essential Duties and Responsibilities
Administrative
• Acts as company operator; answers, screens, and transfers calls to appropriate contact; checks voicemail
• Greets visitors and conducts to appropriate area or person
• Updates the Safe File list.
• Run errands as needed in local vicinity
• Administrates employee birthdays and recognition programs and employee events
• Updates lunchroom monitor
• Manages and prepares outgoing USPS mail, faxes, and emails (international and domestic)
• Coordinates and arranges in-house and off-site meetings, reserves and prepares facilities, sets up food and cleans room and
stores food after the event
• Prepares lunch orders for meetings; pick up lunch orders and follow through on set-up (deliver lunches, plates, cups, napkins
etc.)
• Orders office supplies from established vendors; Monitors inventory and supply use and spending to maintain a reasonable
budget. Organizes supplies
• Organizes the office area, stock the copier and printers with paper and toner, schedules repairs with outside vendors
• Manages fleet vehicles; takes reservations, check in, check out, and monitors maintenance
• Provides administrative support (file, type, mail, copy, etc.) to management team and accounting
• Runs reports using internal software
• Manages and coordinates employee uniform, safety boot and safety glass programs
• Supports HR in general administrative duties such as making new hire packets, filing, and collecting paperwork

Accounting Support
• Manages cell phone users, usage, and equipment on corporate account and reviews cell phone billing
• Performs credit card reconciliation for corporate accounts
• Updates and maintains spreadsheets for leadership
• Reviews and edits invoices, contacts appropriate people to make corrections
• Supports accounts receivable and payable
• Supports accounting with collections and vouchering
• Supports accounting with international shipping paperwork
• Observes safety and security policies and procedures
• Adheres to BORIDE Core Values and Quality Policies
• Regular and consistent attendance is an essential responsibility of every job at BORIDE
• Other duties may be assigned, and job duties may change according to workload or season

Competencies
• Pays attention to detail and edits work for spelling, grammar, and mathematical errors
• Able to effectively manage and organize multiple tasks and projects
• Speaks clearly and persuasively in positive or negative situations
• Works closely with the accounting team on daily work and projects
• Must maintain confidentiality in dealing with company and employee information
• Excellent keyboarding skills

Qualifications
Education and/or Experience
• Two years of higher education in accounting preferred
• Minimum 3-5 years of office and accounting experience or equivalent combination of education and experience
• Thorough understanding of general accounting procedures
• Fluent in English; other second languages highly preferred
• Able to calculate figures and amounts such as discounts, interest, and percentages
• Proficient with MS Word applications
• Current and Valid Driver’s License

Physical Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Regularly required talk or hear
• Regular use hands to finger, handle, or feel
• Regular use of arms to reach
• Frequently required to stand; walk; sit
• Regularly lift and/or move up to 25 pounds
• Frequently use vision; close, color, peripheral, depth perception and focus
• Noise level in the work environment is moderate
• Ability to travel by vehicle
 
If you meet these requirements and are interested in this position, please click here to apply.